New Timesheet System

Yesterday we launched a new timesheet system on PARS. The new system should be easier and less complicated for volunteers. The new system will eliminate the need to sign and submit separate timesheets on a monthly basis. Instead, volunteer hour timesheet submissions are embedded in the “Add Record” form and an e-signature is applied for each day when submitting your record. You can review your timesheets under My Account.

When you select a date that has no former records submitted, a timesheet box will appear on the bottom of the “Add Record” form.

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Adding a date triggers the timesheet form for dates you have not entered previous time for.

Enter all time spent volunteering on that date. Upon hitting the submit button you acknowledge that you are signing a daily timesheet that will be generated for PARS volunteer match.

Timesheet form at the bottom of Add Record when a new date has been selected. Enter your Search and Travel/Prep time by using the Hour & Minutes dropdown boxes.
Timesheet form at the bottom of Add Record when a new date has been selected. Enter your Search and Travel/Prep time by using the Hour & Minutes dropdown boxes.

Once you have submitted time for a date, you will not be prompted to submit volunteer hours on additional records with the same date.

To see your time for the month or previous months you can go to the My Account button and select the Timesheet Forms button.

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Here you will be able to see the time you have entered for the current month or select a previous month to view and/or download a CSV of that month.

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If you spent time herping but collected no records, participated in a PARS/MACHAC event or other activities that count as volunteer time, you can use the “Extra Volunteer Time” form by clicking the “Add Extra Time” button.

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In the “Extra Time Submission Form” you will be asked to enter the date you volunteered, the total time , the activity (if you do not see an appropriate choice, choose “Other”).